Due to the recent global pandemic, many events got canceled while others are rescheduled around the globe. With the change in times, many organizations have moved their events online and switched to Live virtual events and virtual conference. It not only helped to connect with people residing in different remote locations but has resulted in benefiting the organizations in many ways. Starting from maximizing the reach with better accessibility to improved engagements to increased ROI, virtual events have various advantages to serve.

Virtual event management has become an integral part of any organization. Whether you want to carry out day to day internal team meetings with team leaders or remote employees and conferences with business partners and delegates around the globe, virtual conferencing serves all. Webcasting for conferences has been in existence for a long time. But with the change in current dynamics, live video conferencing services have stepped up its game and became immensely popular.

Conventional methods of holding face to face conferences to discuss business goals and strategies have been completely resolved by conference live streaming solutions. As virtual is

the new normal, hosting a virtual conference on the best virtual conference platforms helps you reach millions of people irrespective of geographical locations without having to travel.

Live video conferencing services are on the rise these days and offer an arsenal of opportunities to the organization. To run a virtual conference successfully, understanding the right metrics is a must. It not only helps in boosting your company’s growth but also results in increased revenues.

Virtual conferencing hosted on the best virtual event platform can run for hours and can have multiple sessions suiting different time zones as per the audience. In this article, we have shared some tips to run a virtual conference successfully.

1. Find presenters for your virtual conference

To run a virtual conference successfully, finding a presenter is the first step. If you are running a podcast for a few months, finding a presenter becomes much easier as you are familiar with past podcast guests. With so many past guests, you can find many presenters who are excited about an event resulting in expanding the number of sessions and scale up the event at an expedited speed. The themes of the virtual conferences can be selected from the past themes on the podcasts which include learning analytics and cultures. You need to contact the presenters you selected for your conferences and confirm the topic and time with them for webcasting of conferences on the best virtual event platform. Try to keep virtual conferencing as simple as possible that does not ask presenters for bios and only asks for titles for sessions.

2. Select the format of your virtual conferencing

The next step to run a virtual conference is to select the format of the virtual conference. There is an arsenal of virtual conferencing formats deciding on which one to select depends on the industry and the purpose of the event. Whether you want to host pre-recorded sessions and release it on the day of an actual event or planning for live streaming conferences just like face to face interactions, deciding on it beforehand is a must. Deciding on the format for your virtual conferences is the most crucial part of the planning and running of a virtual conference successfully.

You can even opt for live webcasting for conferences for a series of days. Some organizations even opt to run a recorded virtual conference but allow presenters to have live interactions. Try to make the event simple and focus on live presentations shared during live streaming conferences. With the right format, presenters can bear the fruits and deliver interactive experiences to their audiences.

3. Schedule the webcasting for conferences as per audience

A virtual conferencing session may last for 30 minutes or it may even take up to 60 minutes. Scheduling the live streaming of the virtual conference is the next big step in hosting a virtual conference. The different time zones are the biggest challenge faced by virtual event management. Virtual conferencing has multiple speakers residing in different remote locations and has to connect with audiences living in different time zones. Scheduling as per audiences is a must, so live virtual conferencing is made accessible to the maximum number of audiences living in different time zones.

4. Select the best virtual conference platform

Selecting the platform contributes a lot to run a virtual conference successfully. Hosting a virtual conference on the best virtual conference platform allows you to connect with audiences online in a digital space. Select the platform that allows presenters to share the screen with participants with ease thus making the conference more engaging and interactive. The best virtual conference platforms have their own virtual event management team that takes care of the process right from the registration until the end of the conference.

5. Plan for technical eruptions

Host virtual conferences in a controlled environment where skilled technicians will take care of your live streaming conferences. Checking for technical glitches before the actual conference helps in seamless webcasting for conferences. Have a backup for sudden technical erupts that arise amid virtual conferences.

6. Promote your virtual conference

Promoting live streaming conferences on the best social media platforms such as Facebook, LinkedIn, etc. before the actual event makes your audience aware of the event. You can send reminders and emails to registered attendees along with the link to directly join the conferences just a day before a virtual conference.

7. Record your live streaming conferences

A virtual events platform enables recording for your virtual conferencing. It allows audiences who missed the actual event to catch the missed insights and valuable information. The editing of the recordings to provide valuable information is done on the platform real quick.

Virtual is the new normal. In the current dynamics, carrying out internal meetings and conferences online has become an integral part of any organization. If you have not yet thought about organizing the virtual conferences, now is the time to get started. Host a virtual conference on the best virtual event platform available and connect with audiences residing in different remote locations. Follow the right measures to drive excellent results out of your virtual conferences.

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