Thanks to planning, you can avoid chaos in the business process and staff management, overdue deadlines, and a burning project. One method, the 1-3-5 rule, in combination with a perfect Planfix online CRM system, helps you stay on top of important tasks and get more done.
Unsolved issues build up like a snowball that is extremely frightening to deconstruct. So what do you even take on when you have a ton of projects and unfinished tasks?
This is the first thought of the working day. And you either take on the simplest jobs while delaying more challenging and pressing ones, or you complete them all at once.
The outcome is deadlines that are missed, unfinished projects, and unhappy clients. Plan and use time and task management to prevent this. For instance, the 1-3-5 strategy enhances business operations and boosts individual effectiveness.
What Is the Essence of the Rule “1-3-5”?
According to a SuperJob study, 28% of workers spend up to half of their working time unproductively – texting, playing games, or having long conversations with colleagues in the kitchen. One of the reasons is that our brain does not like to make extra efforts, so it tries to avoid them. To solve a complex problem or study a topic, the brain strains memory, destroys old neural connections, and builds new ones. Your brain is the one that resists if you find it challenging to focus for a prolonged time and desire to be sucked into social media.
Planning aids in maintaining concentration, control system, and Productivity at work. When you have a lot of jobs, it’s simple to become disoriented since you don’t know what to accomplish, and it’s harder to maintain concentration. However, when an emergency is organized, you know what to do first. To do this, use the “1-3-5” rule.
Application of the 1-3-5 Rule
Here is a short guide o how to implement and use this rule for your project management system.
Step 1: Write it all out
First, remember all the tasks for all the projects that need to be done. If you use a task management system with a CRM with the team, see what tasks are there or study old correspondence in the work chat. The assignments we get through instant messengers are frequently forgotten since they get lost in the flow of communication.
Put down every item on the list. Then, just write out all that comes to mind in a stream without editing or distribution, Even if there are teamwork management tasks.
Step 2: Set priorities
Next, decide which tasks are urgent and important. To signify importance, use various colored markers. For example, one color is a duty of the utmost significance, the second is of moderate importance, and the third is not critical.
You may prioritize using the Eisenhower matrix. Grab a piece of paper and split it into four sections. These sections will include the following tasks:
- Urgent and important chores are those that must be finished right away and cannot be put off.
- Vital but not urgent: Needed but unfinished tasks.
- Not essential but urgent – chores that can’t wait but don’t influence Productivity. For example, preparing a corporate party.
- Not important and not urgent – what is off and can be put aside, focusing on what is important.
When you prioritize tasks, you will understand which ones to take now.
Step 3: Determine the scope of tasks
Now we need to determine which tasks are large, medium, and small – so we can later assemble a daily schedule from them.
We urge you to move any further work to the task manager to avoid repeating from one document to another.
Avoid making schedule adjustments or taking on more work during the day. According to the idea of tasks, the “1-3-5” rule’s full significance is lost if there aren’t absolutely nine tasks in a specific ratio. If your supervisor or coworkers assign you additional assignments, bring them to work tomorrow.